Survey finds UK businesses cannot control printing costs

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29th September 2015 15:45 - Business Support

A recent survey of UK businesses, commissioned by Oki Systems UK, has revealed that many SMEs are finding it difficult to control their Survey finds UK businesses cannot control printing costsprinting costs.

The researchers questioned decision makers such as Finance Managers, Directors, Office Managers, CIOs and IT Managers and discovered that 52 per cent are not aware of how much they spend on printing. Of the businesses on the larger end of the SME scale, this figure increases to 66 per cent.

Of the SMEs in the survey, 44 per cent said that they spend more than £10,000 per year, with 47 per cent printing going through more than a normal size box of printer paper per week. As well as this, of the SMEs who understand and acknowledge their printing costs, many believe that much of their printing is unnecessary and adds to the lack of control of their printing spend.

39 per cent of the respondents said that their company is spending too much money as a result of unnecessary printing.

The survey findings also revealed that workplaces are becoming more and more electronic, with 85 per cent of the respondents saying that they use multifunction devices (or MFDs) – 65 per cent of which use MFDs to manage documents. However, 30 per cent of companies with between 500 and 1,000 employees claimed that MFDs disrupt workflow.

Although many companies revealed concerns with how much they print, many are not taking advantage of the latest money saving print technologies. Around 41 per cent outsource the printing of simple items such as business cards and stationary, despite the fact that it is simple to print these items in-house. This percentage increases to 61 per cent amongst companies with 100 to 249 employees.

The survey did show that progress is being made in mobile and remote printing, with 39 per cent of the respondents saying that they were able to print from a mobile device. There was also evidence which suggested that smaller and medium sized business have been faster to take advantage of these products.

Of the respondents from a business with between 100 and 249 employees, 44 per cent said that they could print from a mobile device. 47 per cent of those working for a company with 250 – 499 employees said the same.

The survey found that the bigger companies in the survey acknowledged the value that new printing technology could have on their business, with 86 per cent of the survey respondents from a business with between 500 and 1,000 employees saying that mobile printing would help their company.

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